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Modern procurement demands flexibility, transparency, and control. Across the EMEA region, organizations increasingly rely on long-term supplier partnerships, making effective contract management essential.
The SCASYS Purchase Contract Solution, integrated with Epicor ERP, empowers procurement teams to manage two key models - Quantity-Based and Value-Based contracts - providing agility to align with both operational and financial strategies.
By embedding these models within Epicor, SCASYS transforms contracts from static documents into active control mechanisms that guide every purchase, enhance compliance, and deliver real-time visibility into commitments and spending.
Every organization has unique procurement needs. Some manage predictable material requirements with fixed supply quantities, while others operate under defined budgets across varied categories. Without structured contracts, companies face:
By structuring contracts on quantity or total value, businesses gain precise control over how purchases are executed, monitored, and reported within Epicor ERP.
A Quantity-Based Purchase Contract defines the total number of units to be procured within a timeframe. For instance, a manufacturer might commit to buying 50,000 units of steel rods or 10,000 liters of lubricant annually.
Each purchase order (PO) references the agreed quantity, ensuring procurement stays aligned with supplier commitments.
Within the SCASYS Purchase Contract Solution, total contracted quantities are defined during setup. As POs are released, Epicor automatically tracks the consumed vs. remaining quantity and issues of alerts when limits are reached.
Key Benefits
Ideal for manufacturing, construction, logistics, and automotive industries where predictable supply and material availability are critical.
A Value-Based Purchase Contract sets a total monetary limit instead of fixed quantities. For example, an organization might create an AED 500,000 contract for IT services or office supplies over a fiscal year. Multiple POs can be raised under the same contract as long as the total value remains within the agreed limit.
The SCASYS solution allows users to define value-based contracts that automatically track spend utilization. Each PO deducts from the available balance, providing real-time visibility into remaining budget and contract validity.
Key Benefits
Best suited for IT services, facilities management, maintenance, and marketing procurement where purchase volumes fluctuate, but budgets are fixed.
Regardless of contract type, the SCASYS Purchase Contract Solution delivers automation, compliance, and actionable insight inside Epicor ERP:
These capabilities bring end-to-end transparency to procurement and simplify compliance management across the supply chain.
Selecting between a quantity-based and a value-based contract depends on procurement priorities and operational structure:
| Business Focus | Recommended Contract Type | Key Benefit |
| Stable demand for fixed materials | Quantity-Based | Predictable supply and pricing consistency |
| Dynamic purchases under budget constraints | Value-Based | Flexibility and spend control |
| Manufacturing or production planning | Quantity-Based | Accurate inventory forecasting |
| Service or category-based procurement | Value-Based | Simplified budgeting and renewals |
Many enterprises use a hybrid model, combining quantity-based contracts for materials with value-based agreements for indirect or service procurement. SCASYS supports both approaches seamlessly within one Epicor environment.
Adopting structured purchase contracts brings measurable organizational impact:
With these advantages, procurement evolves from a transactional function to a strategic value driver supporting business growth and governance.
Whether managing steady material requirements or dynamic service-based purchases, the SCASYS Purchase Contract Solution for Epicor ERP provides the flexibility and intelligence to handle both effectively.
By supporting quantity-based and value-based contracts in a unified system, SCASYS enables organizations to maintain control, compliance, and clarity while maximizing Epicor’s capabilities.
For enterprises across the UAE and wider EMEA region, SCASYS transforms purchase contracts from static agreements into dynamic tools for transparency, accountability, and strategic procurement excellence.
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